Creating a Hazard Classification

Create a hazard classification to define a new category of classification items you can select for products and chemicals to indicate their hazards. When a Corporate user creates a hazard classification, it can be used at all local sites. When a local site user creates a hazard classification, it can be used at that site only.

When you create a hazard classification, you define the following properties for it:

● Name: The full name of the classification.

● Code: A shorter code or abbreviation that identifies the classification.

● Description: A helpful description of the classification and its purpose.

● Font File Name: The font file name if the classification is a font (for example, a font whose characters are the available pictograms in the classification). Treatment of this property depends on where your Comply Plus system is hosted:

● Sphera-hosted: This property is managed by Sphera. Instead of entering a font file name, submit the file to Sphera with relevant details.

● Locally installed: Enter the font's file path within the Resources\Classifications folder. If you haven't done so already, place the font file in this folder. The location of the Resources folder is defined in your configuration as the "Path to Resources" (see Administration: Corporation Configuration).

● "Hide" options control where the classification's items are visible and can be selected:

● Hide from Home Page: When any of the classification's items are selected for a product or chemical, do not show them on the product's/chemical's Home page. On a Corporate classification, the setting chosen at the Corporate level has one of these effects at local sites:

● Selected at Corporate: Classification's items are hidden from all product/chemical Home pages at local sites. When viewed from a local site, this selected option appears in blue and cannot be locally changed.

● Cleared at Corporate: By default, classification's items are shown on all product/chemical Home pages at local sites. Local sites can select this option to locally hide the classification's items.

● Hide from Picker: Hide the classification's items from the menu of available classification items, thus preventing them from being newly selected for any product or chemical. (This does not remove the classification's items from any product/chemical where they are already selected.) On a Corporate classification, the setting chosen at the Corporate level has one of these effects at local sites:

● Selected at Corporate: Classification's items are hidden from all menus at local sites. When viewed from a local site, this selected option appears in blue and cannot be locally changed.

● Cleared at Corporate: By default, classification's items are shown in all menus at local sites. Local sites can select this option to locally hide the classification's items and prevent them from being selected.

● "Uses" options control what kinds of data are used to identify each of the classification's items. Each classification can have one, some, or all of the following options:

Note: At least one of the first three items is required.

● Uses Code: Each item in the classification can include an abbreviated name or ID code. When you add or edit an item in a classification with this option selected, a Code field is provided.

● Uses Short Description: Each item in the classification can include a short description of the specific hazard. When you add or edit an item in a classification with this option selected, a Short Description field is provided.

● Uses Long Description: Each item in the classification can include a long description of the specific hazard. When you add or edit an item in a classification with this option selected, a Long Description field is provided.

● Uses File: Each item in the classification can include a graphic file, such as a symbol or pictogram. When you add or edit an item in a classification with this option selected, an Icon File Name field is provided for the icon file path.

Each new hazard classification initially contains no items. After you create a hazard classification, see Editing a Hazard Classification's Items for details on defining its items.

To create a hazard classification:

Starting at the administrative Hazard Classifications page (How do I get there?), do the following:

1. In the menu on the left, under DATA > Hazard Classifications, click New Classification.

Fields appear for entering the new classification's properties.

2. Enter and select the new hazard classification's properties. See above for details on each

3. Click Save.

The new hazard classification is saved. You are returned to the administrative Hazard Classifications display, which now includes the new classification. To define items for the new classification, see Editing a Hazard Classification's Items.

Note: If you selected either of the "Hide" options for the new classification's properties (see above), the administrative Hazard Classifications display shows the new classification only when the Show Hidden Classifications option in the lower left is selected.