A part is a record of a product not defined by an SDS, such as a product your company mixes or fabricates on-site. Each part falls into one of the following types:
● Corporate Parts: Like an SDS, a Corporate part can be assigned to each site where its product is found; when it is assigned to a site, the Corporate part becomes easily accessible to that site's users for viewing and data management. Corporate parts can be created and accessed by Corporate users and by local site users at any site whose Parts Master includes Corporate (for details, see Site Settings).
● Site Parts: A site part's product is found only at a single site; only at this site is the part available for viewing and data management. Site parts are unavailable to Corporate users; a site part can be created and accessed only by local site users at a site whose Parts Master includes Local (for details, see Site Settings).
When you find and open a part in Comply Plus, you can view a wide range of data pertaining to the product's usage at your company: the locations where the product is used or stored, hazard information, extra documents providing supplementary data, and much more. Users with administrative permissions can also edit this data; in order to keep part searches, reports, and other operations yielding accurate results, administrative users must keep a part's data up to date.
Comply Plus provides a number of different tools for searching your part database. When searching your system for a specific part, see Searching for Parts for details on these tools.
When you find the part you seek and open it, this opens the Part Home page. See below for details on this page and the features it offers.
The Part Home page is the first page you see when you open a part. This page shows a general overview of the part and serves as a hub where you can access every aspect of the part's associated data. This page includes the following sections:
● Identification: The blue top bar shows the part’s basic identifying data: its part number, product name, manufacturer, and weight. It might also show one or more icons indicating the current state of the part:
Active Corporate part;
Active Corporate part
that is unassigned from your local site (for details, see Part
Site Assignments);
Inactive
Corporate part;
Inactive site part.
● Components: The beige section on the left of this page shows the part’s components. If the part is composed of other products, links to those products appear here. This section also shows a link to the part’s physical properties (see Part Physical Properties), some or all of which might be inherited from its components. (For details on the options for defining a part's components, see Part Components.)
● Additional Details: This section shows the following:
● The product’s hazard ratings (shown in NFPA, HMIS, and/or HMIS III pictograms (depending on administrative settings; see Hiding/Showing Hazard Ratings) and hazard classifications, which can include additional pictograms, codes, and other indicators of specific hazards or safety practices. These are selected on the part’s Hazards page. Here you can:
● Mouse-over a hazard classification for more details.
● Click the More… link to read full details on every hazard rating and classification appearing on the page.
Note: If any
assigned hazard classification is missing a required user entry, it shows
a warning (
)
icon. When you click More..., the classification with the missing
entry is displayed in red. For details on correcting a missing hazard
classification entry, see Editing
Part Hazard Classifications.
● The part’s
various types of indexed data, each of which is discussed in the topics
listed below. The part has data recorded for each data type showing an
information (
)
icon. To open and view any of these part data types, click its expand
(
)
icon.
● Part Toolbar: This toolbar shows icons that let you perform operations with the part as a whole, such as printing it, adding it to a collection, e-mailing it, deleting it, and more. These functions are also listed below.
● Ingredients: This section shows the part’s chemical ingredients. If your site has the REACH module licensed, these ingredients are shown tested against lists of REACH-related substances. Standard lists include a name and/or CAS number and a percentage threshold for each substance; each part ingredient is tested by whether it appears in the list, and if so, whether its amount within the part (example: 0.1%) breaches the listed threshold. Other REACH-related lists may be exemption lists or preregistration lists; these lists have no thresholds, and each ingredient is tested simply by whether it appears on the list. The result is shown by one of the following symbols:
The
ingredient does not appear in the list and does not present a concern.
The
ingredient appears in the list, but its amount is below the listed threshold.
The
ingredient appears in the list and its amount breaches the listed threshold. (If
an ingredient appears in the list but has no recorded amount, it is assumed
to breach the threshold.)
The ingredient appears in the list. (Exemption lists only.)
The
ingredient does not appear in the list. (Exemption lists only.)
The ingredient appears in the list. (Preregistration lists only.)
The
ingredient does not appear in the list. (Preregistration lists only.)
Click Previous Group / Next Group to browse the compliance lists. Each list column shows two symbols at the top. The right-hand symbol shows the product’s overall test result for this list, based on the ingredients’ results below. The left-hand symbol shows the manufacturer disclosure rating, which is based on documentation a manufacturer may provide to address its product regarding a specific REACH-related list. A certificate of compliance certifies that the product and its ingredients are in compliance, while a material declaration may state that one or more ingredients may present a concern.
Without manufacturer documentation, the left-hand
symbol remains white (
): no information. If you have
manufacturer documentation, click the left-hand symbol and choose an appropriate
rating, which may or may not agree with the right-hand symbol. (For details,
see Selecting
Manufacturer Disclosure Ratings for a Part.) After choosing a rating,
attach the supporting documentation; for details, see Product
Attachments.
● Ingredient List Matching: This display shows all part ingredients appearing on any chemical lists defined in your system (see Administration: Chemical Lists). You can sort the listings by ingredient or by list. The lists fall into categories:
● Standard Lists: Official lists provided and maintained by Sphera.
● Custom Lists: Lists created by users at your site.
● Compliance Lists: Official lists pertaining to REACH regulations. (This category is shown only if your site has the REACH module licensed.)
Use each category’s check box to show or hide its listings. To show or hide the entire section, click the Show/Hide button in the upper right.
See the following topics for details on finding, creating, viewing, and working with an individual part:
● Searching for Parts: Search your database of parts and open the desired one.
● Creating Parts: Create a new part (from scratch or based on an existing part) and add it to your database.
● Part Components and Physical Properties: View and edit a part's physical and chemical components and properties.
● Part Details: View and edit a part's basic identification and settings.
● Part Sites and Locations: View and edit the sites—and the locations within each site—where a part is found.
● Part User-Defined Data: View and edit any additional part data not covered in the standard Comply Plus data areas.
● Part Audit Information: View and record audits in which the part is requested, approved, reviewed, or discontinued at a site.
● Part Related SDSs: View and edit the list of SDSs in your system related to a part.
● Part Attachments: View and edit the supplementary documents attached to a part.
● Part Hazards: View and edit the hazard ratings and classifications assigned to a part from a variety of regulatory standards.
● Part Inventory Records and Activities: View and enter inventory activities involving a part and manage related data. (Requires the Chemical Inventory Module.)
● Printing Part Data: Generate a printout of the part's properties.
● Adding a Part to a Collection: Add a part to a collection of other parts for easy reference and group data operations. (For details, see Collections.)
● Emailing Part Data: Email a part's basic properties to one or more recipients.
● Deleting Parts: Permanently delete a part from your system.
● Selecting Manufacturer Disclosure Ratings for a Part: Record what documentation a part's manufacturer provides to address the part regarding that list.
● Viewing and Working with SDSs
● Viewing and Working with Lots
● Viewing and Working with Transactions
● Viewing and Working with Chemicals
